Freedom of Information Act

White Oak Library District

Compliance Information Required by the Illinois Freedom of Information Act

 

  1. A brief description of our public body is as follows:
    1. Our purpose is to provide materials and services for the recreational, social, informational, and educational needs of the community.
    2. An organizational chart is attached.
    3. The total amount of our operating budget for FY 2025/2026 is: $5,752,653.
      Funding sources are property and personal property replacement taxes, state and federal grants, fines, fees, and donations. Tax levies are as follows:
      1. Corporate purposes (for general operating expenditures)
      2. IMRF (provides for employee’s retirement and related expenses)
      3. Social Security (provides for employee’s FICA costs and related expenses)
      4. Audit (for annual audit and related expenses)
      5. Maintenance (for maintaining the building)
      6. Tort Liability (for insurance premiums, risk management, attorney fees and related expenses, unemployment and worker’s compensation insurance)
      7. Debt Service (for bond and interest payments)
    4. The District office is located at 201 W. Normantown Rd., Romeoville, IL 60446. The District also has branch locations at 20670 City Center Blvd., Crest Hill, IL and 121 E. 8th St., Lockport, IL.
    5. We have approximately the following number of persons employed:
      1. Full-time = 40
      2. Part-time = 54
    6. The following organization exercises control over our policies and procedures: The White Oak Library District Board of Trustees, which generally meets monthly on the 4th Tuesday of each month, at 7:00pm, at a District facility. This meeting rotates between the three district facilities, with each location hosting a three month block of meetings. The Board members are: Deanna Amann, President; Ann Lopez-Caneva, Vice President; June Rokita-Kennedy, Secretary; Gayle Crompton, Treasurer; Nancy Hackett, Trustee; Andrew Koroma, Trustee; and Kelly Schneider, Trustee.
    7. We are required to report and be answerable for our operations to:
      The Illinois State Library, Springfield, Illinois. Its members are: State Librarian, Jesse White (Secretary of State); Director of Illinois State Library, Greg McCormick; and various other staff.
       
  2. You may request the information and the records available to the public in the following manner:
    1. Use request form (see attached), or submit via email to spointon@whiteoaklib.org
    2. Your request should be directed to the following individual: Scott Pointon, FOIA Officer.
    3. *You must indicate whether you have a “commercial purpose” in your request.
    4. You must specify the records requested to be disclosed for inspection or to be copied. If you desire that records be certified, you must specify which ones.
    5. To reimburse us our actual costs for reproducing and certifying (if requested) the records, you will be charged the following fees:
      • There is a $1.00 charge for each certification of records;
      • There is no charge for the first fifty (50) pages of black and white text either letter or legal size;
      • There is a $.25 per page charge for copied records in excess of 50 pages;
      • The actual copying cost of color copies and other sized copies will be charged.
    6. If the records are kept in electronic format, you may request a specific format and if feasible, they will be so provided, but if not, they will be provided either in the electronic format in which they are kept (and you would be required to pay the actual cost of the medium only, i.e. disc, diskette, tape, etc.) or in paper as you select.
    7. The office will respond to a written request within five (5) working days or sooner if possible. An extension of an additional five (5) working days may be necessary to properly respond.
    8. Records may be inspected or copied. If inspected, an employee must be present throughout the inspection.
    9. The place and times where the records will be available to view with prior notice are as follows: 10:00 a.m. to 5:00 p.m., Monday through Friday at the White Oak Library District, Administrative Offices.
       
  3. Certain types of information maintained by us are exempt from inspection and copying. However, the following types or categories of records are maintained under our control:
    1. Monthly Financial Statements
    2. Annual Receipts and Disbursements Reports
    3. Budget and Appropriation Ordinances
    4. Levy Ordinances
    5. Operating Budgets
    6. Annual Audits
    7. Minutes of the Board of Library Trustees meetings
    8. Library Policies, including Materials Selection
    9. Adopted Ordinances and Resolutions of the Board
    10. Annual Reports to the Illinois State Library

White Oak Library District

Organizational Chart

White Oak Library District Organizational Chart. The Director reports to the Board of Trustees. Branch Managers, Business Manager, Facilities Manager, HR Manager, Outreach Manager, IT Manager, Technical Services Manager, Foundation Liaison, Marketing and Graphic Design Coordinator, and Spanish Community Liaison report to the Director.

 

 

  • Board of Trustees
    • Director
      • Branch Manager
        • Adult & Teen Supervisor
          • Librarians
          • Specialists
        • Children's Supervisor
          • Librarians
          • Specialists
        • Circulation Supervisor
          • Clerks
          • Pages
      • Outreach Manager
        • Clerks
      • Technical Services Manager
        • Catalogers
        • ILL Clerk II
        • Processing Clerk II
      • Facilities Manager
        • Maintenance Specialists
        • Head Custodian
        • Custodians
      • Business Manager
      • IT Manager
        • IT Professionals
      • HR Manager
      • Spanish Community Liaison
      • Marketing and Graphic Design Coordinator
      • Admin Assistant 


 

White Oak Library District 

Freedom of Information Request Form

Requestor’s Name (or business name, if applicable):    _________________________________________________________________________________

Date of Request:________________________________________________________________________________________________________________

Phone number:_________________________________________________________________________________________________________________

Street Address:_________________________________________________________________________________________________________________

City, State Zip:__________________________________________________________________________________________________________________

Certification requested (circle one):  Yes  or  No

Description of Records Requested: 

______________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________

Is the reason for this request a “commercial purpose” as defined in the Act? (circle one):    Yes  or  No


 

Library Response (Requestor does not fill in below this line)

( ) The documents requested are enclosed.

( ) You may inspect the records at ___________________________________________on the date of____________________________________________.

( ) The documents will be made available upon payment of copying costs of $_______________________________________________________.

( ) For “commercial requests” only: the estimated time of when the documents will be available is________________________________, at the prepaid costs stated above.

( ) The request creates an undue burden on the public body in accordance with Section 3(g) of the Freedom of Information Act, and we are unable to negotiate a more reasonable request.

( ) The materials requested are exempt under Section 7 of the Freedom of Information Act for the following reasons: ___________________________________________________________________________________________________________________________________________

Individual(s) that determined request to be denied and title:___________________________________________________________________________

In the event of a denial, you have the right to seek review by the Public Access Counselor at (217) 558-0486 or 500 S. Second St., Springfield, IL 62705 Or you have the right to judicial review under section 11 of FOIA.   

( ) Request delayed, for reasons (in accordance with 3(e) of the FOIA). You will be notified by the date of _________________________as to the action taken on your request.

NOTE: This form is not MANDATORY under FOIA, but it is preferred. Failure to use it may result in the request not being properly or promptly processed.

 

FOIA Officer__________________________________________________________    Date of Reply___________________________________________________

 

Library Closing

Due to Spring Staff Inservice, all three branches will be closed Friday, March 20th. We will open again at regular library hours on Saturday, March 21st.